The EventsAir Integration service is a tool for automatically synchronising programme and agenda data from EventsAir directly into Shocklogic. Its main strength lies in seamless automation: instead of manually duplicating updates across two platforms, this service continuously monitors EventsAir in the background, ensuring schedules, rooms, and speakers are always up to date.
What gets synchronised?
The service extracts and connects all core programme elements in a single flow:
Sessions & Rooms: Session title, dates, start/end times, allocated rooms, and topic tracks.
Presentations: Presentation/paper titles, scheduled presentation times, and sequence order within the session.
Speakers & Faculty: Full name, organisation, job title, country, biography, profile photos, and assigned session roles (e.g., Chair, Speaker).
Configuration Options
In the Shocklogic administration panel, navigate to the External Systems setup for your project. The screen contains the following fields to connect and configure the EventsAir synchronisation:
| Field in Shocklogic | Description & Required Value |
|---|---|
| External System | Select EventsAir Event Management from the drop-down menu. |
| External Client | Enter the Tenant ID provided for your organisation's EventsAir account. |
| External Project | Enter the Event ID of the specific event in EventsAir that you wish to synchronise. |
| Auth Username | Enter the Client ID generated in your EventsAir API portal. |
| Auth Password | Enter the Client Secret (API Secret Key) provided by EventsAir. |
| Auth URL | The standard EventsAir GraphQL API endpoint. |
| ExtraField01 | The OAuth Scope URL required by EventsAir for authentication. |
| ExtraField02 | Sync Interval (in minutes): Defines how frequently Shocklogic checks for updates in EventsAir (e.g., 5 means it checks every 5 minutes). |
| Active | Master toggle (YES / NO): Turn to YES to activate automatic synchronisation in the background, or NO to pause it. |
What happens once configured?
- Automatic Background Sync: Every
ExtraField02minutes (e.g., every 5 minutes), the system checks EventsAir for any new or amended sessions, presentations, or speakers and replicates them into Shocklogic. - Draft Protection: Any sessions created in EventsAir without a confirmed date or time are automatically kept as drafts and hidden from the public programme and mobile app until they are officially scheduled.
- Strict Read-Only: The connection is 100% read-only towards EventsAir. Shocklogic retrieves data without any risk of modifying or overwriting your original records in EventsAir.
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